Operations and Outreach Coordinator (OOC) (part-time)
Details
20 hours/week, hourly position
In-person (Moscow, Idaho)
Pay: $25/hour
Deadline: rolling basis, with preference for applications received before June 15, 2026
Please check status of position opening here: https://docs.google.com/document/d/1Bp0ek86IMvcmtlELOQIo6s8iLfaKFzf8OxUAdNl1-2U/edit?usp=sharing
Organization Overview:
Everyone at TerraGraphics International Foundation (TIFO) has a fierce belief in a simple purpose: that all people have the right to live and work in a healthy environment. TIFO supports governments, NGOs, universities, and community leaders to develop programs that improve health in communities impacted by mining and other hazardous industries. Our work is guided by our values, which include scientific integrity, knowledge sharing, and environmental equity. We envision a world where all people have the knowledge and skills to protect future generations and maintain livelihoods.
TIFO is a small 501(c)3 nonprofit with an impressive resume of projects around the world. We rely on a small core staff and an extensive network of technical volunteers, board members, and partner organizations. As our impact grows, we are thrilled to grow our team. Our current projects are located in Central Asia and on the Duck Valley Indian Reservation. This position requires a unique skill set to support diverse projects and team members, and offers the opportunity to work on rewarding efforts to protect health around the world.
Position Summary:
We are seeking an organized and proactive part-time Operations and Outreach Coordinator (OOC) to support our team. The ideal candidate will have strong organizational and communication skills, and a passion for TIFO’s mission.
Primary responsibilities will be to support day-to-day operations and support the TIFO team in implementing projects. Secondary responsibilities are to promote TIFO through newsletters, social media, and events. The responsibilities below are listed in order of priority. In a typical week, the majority of time will be dedicated to the first items. When those areas are stable, the role expands to include tasks lower on the list.
The OOC is a key team player who ensures that systems run smoothly and efficiently. This role is well-suited for someone who is organized, detail-oriented, and enjoys working on a variety of projects. Because we are a small, dynamic organization that engages volunteers, technical experts, and our Board for delivering projects, this role requires flexibility, adaptability, and a willingness to go beyond the job description when needed.
This position is expected to be primarily in person in our office in Moscow, Idaho, in order to engage with our Moscow-based Board members, staff, volunteers, and student interns. Options for remote work can be discussed on an as-needed basis. Working with partners overseas may require virtual meetings outside normal business hours, so remote work and schedule adjustments may be necessary.
Position Responsibilities:
We understand that candidates may not have expertise across all of the areas listed below; we strongly encourage candidates to apply who have expertise in several areas and who will take the initiative to build capabilities in others.
Primary: General Management
Ensure TIFO maintains an organized, professional work environment with adequate technology, equipment, supplies, and other resources for staff to perform their duties.
Serve as the primary point of contact for technical (IT) needs, resolving issues, and delivering solutions to support staff/volunteers/board members’ productivity and workflow continuity.
Embrace a team-first mindset, stepping in where needed to help meet deadlines, and contributing to team priorities and organizational goals.
Ensure that TIFO’s organizational files—both electronic and paper—are properly organized, archived, and accessible to staff.
Manage TIFO’s software and cloud-based systems, tracking software and hardware needs to ensure everything is up to date.
Primary: Nonprofit Operations, Financials, & Compliance
Accurately process all incoming donations, update donor records in our management system (Little Green Light, LGL), and maintain data integrity for financial reporting and future outreach.
Manage the end-to-end “thank you” process, ensuring every donor receives a timely, personalized acknowledgment such as a handwritten card, phone call, or email.
Coordinate donor appreciation activities and fundraising events, managing everything from guest lists and invitations to day-of logistics and post-event follow-up.
Provide general IT support to the TIFO team, supporting basic troubleshooting, software updates, file access, and password management.
Provide dedicated support for international travelers by overseeing essential pre-trip checklists and verifying that all insurance and logistical requirements are finalized.
Working with the Executive Director and Project Manager, assist in tracking expenditures for grant-funded projects, working with the TIFO bookkeeper and the project manager to ensure records meet TIFO Internal Controls procedures and grantor requirements.
Secondary: Board & Governance Support
Coordinate activities of TIFO’s Board of Directors, including scheduling meetings and trainings.
Support Board members, volunteers, and interns in tracking their contributions to TIFO (financial and in-kind hours)
Secondary: Outreach and Engagement
Maintain a regular presence on TIFO’s social media platforms by posting updates and responding to public inquiries in a professional and timely manner.
Share high-quality content, including short videos, graphics, and photos, to increase the likelihood of content being shared.
Use analytics tools to monitor engagement metrics and refine strategies for maximum impact.
Write, edit, and design the layout for quarterly email newsletters. Engage staff and volunteers in contributing to the newsletter and coordinate their efforts in alignment with internal deadlines.
As needed, with the support of the ED and/or Board members and/or volunteers, create and update other outreach materials such as brochures, flyers, and website content.
Lead the planning and execution of events, managing venues, catering, volunteers, and activities
Oversee post-event acknowledgments, ensuring all sponsors, donors, and volunteers receive timely thank-you notes.
Qualifications:
This position requires a diverse set of skills ranging from administration and project support to outreach. We recognize that any one candidate may not have all of these skills, but preference will be given to those with diverse skillsets and willingness to learn and take responsibility.
Three years of relevant administrative and/or operations experience. Accounting, nonprofit, or outreach experience are a plus, but not required.
Strong organizational, record-keeping, and data management skills.
Exceptional attention to detail and ability to manage multiple priorities.
High level of discretion with confidential information.
Strong problem-solving skills and ability to focus on priorities in a dynamic, team-oriented environment.
Software & Technical Skills:
Computer literacy and ability to troubleshoot basic IT issues required.
Proficiency in Microsoft Office Suite and Google Workspace is required.
Familiarity with cloud-based file storage tools and online collaboration platforms is preferred.
Experience working with business accounts in Instagram, Facebook, and LinkedIn preferred.
Experience working with Canva (or other design software) and Mailchimp preferred.
Additional Requirements:
Occasional evening and weekend work required for special events.
Compensation & Benefits:
This position offers a competitive hourly rate of $25/hour, which aligns with the responsibilities of the role and the experience required. As a part-time, non-benefits eligible position, the expected schedule is 20 hours per week, with flexibility around work hours. Occasional evening and weekend work may be required for events, with scheduling adjustments as needed.
Growth and Learning Opportunities:
Compensation is just one aspect of a fulfilling job. TIFO values work-life balance, offers opportunities for professional development, and encourages team members to grow with the organization. Over time, this individual will take on more complex responsibilities, including grant administration, policy development, and process improvement. We value employees who believe in the organization’s mission and are willing to take initiative to enhance systems and structures to support that mission. This role is ideal for someone who is passionate about environmental justice and eager to contribute to a small, dynamic team where their impact is directly felt.
Application Details:
Position open until filled, with priority given to applications received by June 15, 2026.
To apply, please send a cover letter (2 pages max), resume, and three professional references to info@terrafound.org with the subject line OOC Application.
Why Join Us?
TIFO’s is a passionate, fiercely dedicated group of individuals who believe in making the environment safer for children, families, and workers. We maintain a relatively small core team of staff and rely on a diverse network of technical volunteers to support specific needs in the communities we serve globally. We are looking for someone who thrives in a small, dynamic team environment, values collaboration, and is excited to make a real impact in improving environmental health in communities near and far.
TIFO is an equal opportunity employer. We are committed to maintaining a welcoming, safe, and inclusive environment for our employees, volunteers, partners, and the communities we serve. We provide a work environment that respects the dignity and worth of each individual and is free from all forms of discrimination, including harassment, on the basis of race, color, sex, gender, age, religion or religious creed, national origin, ancestry, citizenship, marital status, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by law.
TIFO is committed to fostering a diverse and inclusive workplace that reflects the communities we serve. We encourage applications from individuals with diverse backgrounds and life experiences. Even if you don’t meet every listed qualification, we encourage you to apply and tell us how your skills and experiences make you a strong candidate for this role.